Job DescriptionJob DescriptionJob Title: Purchasing Specialist Location: Buffalo, NY Hire Type: Contingent (4 months) Pay Range: $22.00 - $25.00/hour Work Type: Full-Time Work Model: Onsite Work Schedule: Monday - Friday, 8:30am - 4:30pm Recruiter Contact: Sean Craft Nature & Scope:Positional Overview The Imagine Group is recruiting for a Purchasing Specialist on behalf of our client, a leading behavioral health organization providing comprehensive, evidence-based mental health and substance use services to children, adults, and families throughout Western New York. The organization offers integrated, client-centered care through outpatient treatment, crisis services, counseling, rehabilitation, case management, and community-based support programs. In this role, you will be responsible for providing day-to-day operational support in the agency's purchasing function. The position is responsible for assisting with purchasing requests, reviewing and approving invoices, ensuring compliance with the established purchasing policies and procedures, coordinating with vendors and supporting agency staff with purchasing related questions and needs. Role & Responsibility:Tasks That Will Lead to Your Success:
- Review and process incoming purchase requests in alignment with agency policies and procedures, while providing guidance to requestors regarding preferred vendors, required approvals, and appropriate program, funding source, or program code for cost allocation.
- Review and approve invoices for purchases and contracted services and submit approved invoices to the Finance team for processing.
- Process purchasing-related web help desk tickets as needed.
- Maintain agency purchasing accounts and user access, including establishing access for new staff and updating or removing access as staffing and responsibilities change.
- Coordinate with agency staff, vendors, and leadership regarding orders, pricing, availability, deliveries, service calls, and service issues as well as coordinate scheduling and follow-up with program sites and requesting staff to ensure services are completed and issues are resolved.
- Obtain vendor quotes when required.
- Identify and escalate purchasing, contractual, financial, or compliance matters requiring leadership review.
- Assist with program/site relocations, and equipment deliveries and installations as needed in coordination with Facilities, vendors and agency staff.
- Provide support for purchasing-managed contracted services and collaborate with Facilities on shared operational needs, including property and equipment tracking or inventory activities.
- Performs all other duties as assigned.
Skills & ExperienceQualifications That Will Help You Thrive :
- Associate's degree in business, administration or related discipline and two years of experience in purchasing or procurement, -OR- Five years of experience in purchasing or procurement
- Experience in purchasing functions including invoice processing, vendor management, purchasing policies and procedures.
- Strong organizational skills, attention to detail and ability to manage multiple priorities and tasks.
- Effective written and verbal communication skills.
- Ability to collaborate and partner with all levels of management and recognize when issues require escalation.
- Strong problem-solving and time management skills
- Proficiency in computer software applications, including the Microsoft Office Suite (Outlook, Word, and Excel).
- Ability to learn and effectively use agency-specific purchasing and help desk systems.