Job Description
The Project Manager Coordinator will support the PMO in planning, coordinating, tracking, and reporting project activities. This entry-level role helps maintain project documentation, action items, risks, issues, and communications to support successful project delivery.
About the Role
This position works collaboratively with cross-functional teams, stakeholders, vendors, and leadership. The role is designed to build foundational project management experience while helping protect project scope, schedule, quality, and stakeholder alignment.
Responsibilities
- Support project managers with day-to-day project coordination and maintain project timelines, milestones, and deliverable trackers
- Coordinate project meetings, including scheduling, agendas, attendance, and follow-up; prepare meeting notes and document decisions, action items, owners, and due dates
- Monitor action items and follow up with responsible team members; assist with tracking project dependencies and handoffs between teams
- Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives when applicable
- Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts
- Collect project updates from workstream leads and team members; escalate overdue items, emerging risks, and schedule concerns
- Support the development of presentations, dashboards, and executive reporting materials
- Assist with identifying and documenting risks, assumptions, issues, and dependencies; maintain the RAID log and support regular reviews
- Track mitigation plans and follow up on assigned actions; document requested changes to scope, schedule, requirements, or deliverables
- Manage program calendar, distribution lists, shared folders, and SharePoint site
- Track project-related training, onboarding, access, and participation requirements
- Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable
- Support project closeout activities, including lessons learned and phase transition materials
Requirements
- Very strong organizational skills and attention to detail
- Some experience with administrative coordination, project support, operations, business analysis, or team coordination
- Ability to manage multiple assignments and competing deadlines
- Strong written and verbal communication skills
- Ability to work effectively with individuals at different organizational levels
- Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
- Ability to maintain confidential and sensitive information appropriately
Nice to Have
- Internship, coursework, or experience in project management and/or business operations
- Familiarity with project management concepts, including scope, schedule, milestones, dependencies, risks, issues, and change management
- Familiarity with Agile, Scrum, or other delivery methodologies
- Experience using project management or collaboration tools such as Planview, AirTable, Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms
- CAPM, Scrum certification, or other project management training