Job Title: Program Specialist
Duration: 6+ months contract with high possibility for extension
Location: Phoenix, AZ - Onsite
50% travel Required - Candidate will be driving his/her own car and will be reimbursed for mileage. Travel may be required between up to four sites: Phoenix/Glendale/Goodyear/Mesa Role Overview - We are looking for a highly organized and detail-driven Program Specialist to play a key role in the planning, execution, and coordination of vital programs and initiatives.
- The ideal candidate is a quick learner with strong proficiency in Microsoft Office Suite-particularly SharePoint, Adobe Acrobat, Excel, and Word-and is comfortable navigating a variety of digital tools.
- A sharp eye for detail, a proactive mindset, and the flexibility to provide support wherever it's needed are essential.
- This role thrives in a fast-paced environment and demands excellent time management skills, adaptability, and the ability to juggle multiple priorities with ease.
Key Responsibilities - Provide day-to-day support for program planning, execution, and tracking
- Maintain organized documentation, records, and databases with a high degree of accuracy
- Assist with creating reports, presentations, spreadsheets, and program materials using various computer applications (e.g., Microsoft Office, Adobe Acrobat)
- Monitor timelines and deliverables to ensure projects remain on schedule
- Communicate effectively with team members, partners, and stakeholders to coordinate logistics and gather information
- Perform data entry, data analysis, and prepare summaries as needed
- Support administrative tasks including scheduling meetings, taking meeting notes, and managing communications
- Step into various roles as needed to ensure program continuity and success
- Identify opportunities to improve processes and contribute to problem-solving efforts
Required Skills & Competencies - Proven proficiency with computers, especially Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint) and Adobe Acrobat
- Exceptional organizational skills and attention to detail
- Ability to quickly learn new systems, tools, and processes
- Strong written and verbal communication skills
- Ability to multitask and manage priorities in a fast-paced environment
- Self-starter with a flexible and collaborative attitude
Experience Requirements - At least 5 years of experience in program coordination or administrative support in a government, public health, or education-related setting
Technical Proficiency - Proficiency in SharePoint, Microsoft Office Suite, and Adobe Acrobat
Education Requirements - Bachelor's degree from an accredited college or university in a related field such as:
- Public Administration
- Business Administration
- Education
- Health
- Human Services
- Equivalent experience may be considered in lieu of a degree for candidates with substantial, directly related professional experience