Program Analyst, Work-Based Learning

Position Title: Program Analyst, Work-Based Learning

How many positions are you recruiting for?: 1

Campus: West Valley College

Definition: The Strategy and Equity area is seeking a talented individual to fill the position of Work-Based Learning Program Analyst.

West Valley College, though just minutes from the heart of the Silicon Valley, is in a beautiful park-like setting on 143 wooded acres. Our staff and faculty are among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere.

Under the direction of the Vice President, Strategy and Equity the Work-Based Learning Program Analyst will provide comprehensive administrative, programmatic, and technical support to advance West Valley College's work-based learning and work experience initiatives. This role plays a critical part in strengthening student retention, completion, and career readiness by supporting the design, coordination, and continuous improvement of high-impact, equity-centered work-based learning opportunities.

The Analyst supports and helps coordinate internship collaborations, employer engagement, and structured work-based learning experiences that connect classroom learning to meaningful career pathways. Working closely with faculty, campus partners, and employers, the Analyst contributes to the development and delivery of professional development supports for first- and second-year students, including but not limited to, resume development, interview preparation, networking skill-building, LinkedIn profile development, campus-to-workplace tours, and access to paid and non-paid internships.

In addition, the Analyst cultivates strong partnerships with employers, community organizations, and internal departments to expand access to experiential learning opportunities, particularly for students from historically underrepresented backgrounds. Responsibilities include coordinating collegewide WBL programming such as internships, job shadowing, employer panels, and workplace tours; delivering workshops, trainings, and specialized information to students and staff; and performing a full range of complex program coordination and administrative duties in support of the college's Work-Based Learning initiatives.

Applicants who possess the knowledge, skills and life experiences to address the cultural and educational needs of a diverse student population are encouraged to apply.

Assignment: 100% of full time, 37.5 hours per week, 12 months per year, with anticipated start date of April 2026. Schedule may change to include some evening or weekend hours, as needed. This position is represented by the West Valley-Mission Classified Employees Association (WVMCEA), Office, Technical & Business Services Employee Unit.

Work Location: West Valley College, Saratoga, CA

IMPORTANT NOTE:This is a grant-funded position, and position is contingent upon the grant being renewed each funding cycle.

Salary and Benefits: Anticipated Hiring Range:

• $8,366.92-$9,150.92 monthly (WVMCEA Salary Schedule, Range 67, Steps A-C).

Benefits include:

• Employer-contributed medical, dental and vision for employee, spouse, and/or dependents.
• Employer-paid long term disability for employee.
• Employer-provided life insurance.
• 14 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
• 12 days vacation leave accrued annually; rate increases step-wise up to maximum 22 days vacation leave accrued annually.
• 12 days sick leave accrued annually.
• Personal necessity leave and personal business leave.
• Educational growth incentive program from $45 to $225 monthly.
• $1000 longevity award annually after 10 years of service and $1,500 longevity award annually after 15 years of service.
• CalPERS retirement.
• Position is union affiliated.

Minimum Qualifications: Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Equivalent to possession of a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, social science, or a field related to specific area of assignment; AND
2. Two years of responsible technical or professional experience in a student service-oriented program at a college or university.

AND

Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

Desired Qualifications: The ideal candidate will also demonstrate the following desired qualifications:

• Prior experience working in the education sector.
• A master's degree in an academic discipline.
• Two years of progressively responsible work experience in the coordination of community engagement, career readiness, student outreach, or school relations.
• Ability to evaluate and assess services to determine institutional resources needed to achieve programmatic excellenceA well-informed leadership philosophy and demonstrated listening and written communication skills.
• Demonstrated experience as a leader in implementing work-based learning programming.
• Experience in program development, implementation, and assessment within higher education settings.
• Experience working collaboratively with campus community stakeholders in a participatory governance environment, such as refocusing the Education Master Plan, refining Guided Pathways framework, elevating the voice of Associated Students, expanding the Caring Campus model, and integrating the Institutional Equity Plan.

Knowledge and Abilities: Knowledge of:

• Pertinent federal, state, and district laws, policies, regulations and requirements.
• Principles of effective training and supervision.
• Principles, practices, and techniques of office and records management.
• Methods and techniques of budget preparation and administration.
• Principles and techniques of fiscal, statistical, and administrative research and report preparation.
• Principles, practices, methods and techniques of outreach and marketing.
• Laws and regulations specific to assigned program.
• Eligibility requirements, application procedures, and academic programs specific to area of assignment.
• Methods and techniques of program management.
• Techniques employed in public presentations.

Ability to:

• Develop recommendations for programs, procedures, organizational structures, and operational guidelines and implement same as directed.
• Interpret and work within a range of applicable federal and state laws, rules, regulations and guidelines.
• Establish and maintain cooperative working relations with district administrators and officials, public agency representatives, target populations of programs and projects in the designated area, and members of the general public.
• Organize, coordinate, and oversee the day-to-day operations of a specialized program in a community college.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
• On a continuous basis sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
• Conduct organizational, operational, fiscal, and statistical analysis.
• Prepare effective promotional and informational publications and materials.
• Prepare and present effective oral and written reports and presentations.
• Select, train, schedule, and direct the work of assigned staff and hourly workers.
• Ensure compliance with federal, state and district laws, regulations and guidelines.
• Use sound judgment in recognizing scope of authority.
• Operate and use modern office equipment including computers and applicable software.
• Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
• Utilize appropriate safety procedures and practices for assigned duties.
• Communicate effectively orally and in writing.
• Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
• Establish and maintain effective, cooperative, and collaborative working relationships with others.

Examples of Duties and Responsibilities: Duties may include, but are not limited to, the following:

• Plan, organize, coordinate, and supervise day-to-day program operations and activities.
• Assist with development and implementation of program policies and procedures; develop work processes that facilitate attainment of established program goals and objectives.
• Compile and analyze data related to program participation and evaluation; oversee maintenance of effective student databases; prepare a variety of reports.
• Develop and deliver presentations, orientations, workshops, and other activities in support of the program; coordinate and conduct outreach and marketing activities. . click apply for full job details