Role Summary: HRIS Security Administrator (Workday)
This role serves as the primary authority for security configuration within a Workday-based Human Resources Information System. The position focuses on designing, maintaining, and governing system access to protect sensitive data, ensure regulatory compliance, and support efficient HR operations. The role works closely with HR, technology teams, and business stakeholders to improve security practices and support ongoing system enhancements.
Core Responsibilities
Workday Security & Access Management
Design, configure, and maintain security roles, security groups, and access permissions within Workday
Manage role-based, user-based, and domain-level security models to align with business and compliance requirements
Configure and support authentication methods, including single sign-on and multi-factor authentication
Monitor and resolve access-related issues while ensuring data integrity and confidentiality
Compliance, Audit & Governance
Support internal and external audits by preparing documentation and verifying adherence to access and change management controls
Maintain security policies, procedures, and standards related to HR systems
Conduct regular reviews of security assignments and participate in data and access audits
System Support & Optimization
Partner with HR, IT, and business teams to translate security and process requirements into system solutions
Troubleshoot unexpected system behavior, identify root causes, and recommend corrective actions
Ensure proper change management practices are followed for security-related updates
Participate in system migrations, enhancements, and testing activities
Reporting, Data & Internal Support
Build and maintain custom reports and dashboards using native Workday reporting tools and calculated fields
Assist internal users with system access questions, reporting needs, and security-related troubleshooting
Support HR initiatives by providing system configuration, testing, and implementation assistance
Documentation & Knowledge Management
Create and maintain detailed documentation for security configurations, workflows, incidents, and resolutions
Stay current on HRIS trends, security best practices, and platform enhancements
Participate in user communities, training sessions, and professional development related to Workday
Required Qualifications
Bachelors degree in Human Resources, Information Systems, or a related discipline
Extensive professional experience in HR, HRIS, or related systems administration roles
Multiple years of hands-on experience with Workday, including Human Capital Management and security-related functionality
Proven experience configuring Workday security across business processes, integrations, and domains
Advanced experience developing custom reports and dashboards using Workday reporting tools and spreadsheet applications
Strong understanding of data privacy principles and handling of confidential information
Demonstrated ability to analyze complex issues, troubleshoot system behavior, and implement effective solutions
Technical Skills & Competencies
Expertise in Workday security configuration, including custom security groups and domain permissions
Experience managing authentication policies and secure access frameworks
Proficiency with data loading tools and templates, including bulk data management
Strong analytical, organizational, and documentation skills
Ability to work independently in a fast-paced, evolving environment
Clear and effective written and verbal communication skills
Preferred Qualifications
Professional certification related to Workday security
Prior experience in consulting or advisory roles supporting HR systems
Background supporting enterprise-scale HR platforms or multi-functional stakeholders