Tohono O'odham Nation
Sells, Arizona
Job Description Job Description The position is located in Sells, AZ .Position Summary:Under general supervision, performs complex technical tasks relating to records management, filing, imaging and/or scanning of the Tohono O'odham Nation's records. Responsible for organizing, coordinating, maintaining, reviewing, processing, scanning, indexing, forwarding and, retrieving records. Assist in the development and maintenance of the Tohono O'odham Nation's Electronic/Manual Records Management system. This position requires extensive public contact.The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below.):Maintains records and operate the management software application (r2m) in the scanning of documents, files, security access, indexing and key word retrieval; and final distribution of documents/files.Reviews, organize, and verify incoming documents for scanning based on current established guidelines.Assists in the maintenance and development of imaging/scanning standards and formats for records, pertaining to record content, within each record series.Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate.Handles incoming public records/documents requests made either in person or via remote electronic access, as approved.Reviews, organizes and verifies all incoming records according to established filing system.Researches information contained in files, keeps files current, and supplies information from file data or remove files upon request, i.e. storage, subpoena request(s). Maintains the records check in/out cards or forms.Maintains the rotation schedule to purge records.Leads the work of others as required in records management projects or as directed by supervisor.Performs other job related duties as assigned and contributes to a team effort.Knowledge, Skills, and Abilities:Knowledge of the Tohono O'odham culture, customs, and traditions.Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of modern office practices and procedures, equipment, and computer software applications.Knowledge of records management processes and procedures.Knowledge of generally accepted filing practices. Knowledge of the creation, maintenance, and utilization of graphics based image files.Skill in providing superior customer service to external and internal customers.Skill in basic record keeping and general office procedures.Skill in human relations to convey common information to the general public.Skill in reviewing, checking, preparing, and maintaining written and computer files.Ability to learn and adapt to changes in computer software and technology.Ability to understand and carry out detailed oral and written directions.Ability to establish and maintain cooperative and effective working relationships with the general public and co-workers.Ability to effectively communicate both orally and in writing.Ability to work flexible hours.Ability to work independently, use sound judgment and meet deadlines.Ability to provide accurate reports.Ability to exercise excellent work ethics in the performance of records management.Ability to maintain privileged confidential records information in the course of employment and thereafter.Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.Minimum Qualifications:Associates Degree in Records Management and two years' work experience in records management, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.Licenses, Certifications, Special Requirements:Must type 20 WPM.Must demonstrate seventy percent proficiency in grammar, spelling and math.Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.
Job Description Job Description The position is located in Sells, AZ .Position Summary:Under general supervision, performs complex technical tasks relating to records management, filing, imaging and/or scanning of the Tohono O'odham Nation's records. Responsible for organizing, coordinating, maintaining, reviewing, processing, scanning, indexing, forwarding and, retrieving records. Assist in the development and maintenance of the Tohono O'odham Nation's Electronic/Manual Records Management system. This position requires extensive public contact.The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures and unusual situations are referred to a supervisor.Essential Duties and Responsibilities (Depending on area of assignment, incumbent may not be required to perform some of the duties listed below.):Maintains records and operate the management software application (r2m) in the scanning of documents, files, security access, indexing and key word retrieval; and final distribution of documents/files.Reviews, organize, and verify incoming documents for scanning based on current established guidelines.Assists in the maintenance and development of imaging/scanning standards and formats for records, pertaining to record content, within each record series.Prepares and scans all applicable records in accordance with existing indexing standards and amends and develops new standards as appropriate.Handles incoming public records/documents requests made either in person or via remote electronic access, as approved.Reviews, organizes and verifies all incoming records according to established filing system.Researches information contained in files, keeps files current, and supplies information from file data or remove files upon request, i.e. storage, subpoena request(s). Maintains the records check in/out cards or forms.Maintains the rotation schedule to purge records.Leads the work of others as required in records management projects or as directed by supervisor.Performs other job related duties as assigned and contributes to a team effort.Knowledge, Skills, and Abilities:Knowledge of the Tohono O'odham culture, customs, and traditions.Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of modern office practices and procedures, equipment, and computer software applications.Knowledge of records management processes and procedures.Knowledge of generally accepted filing practices. Knowledge of the creation, maintenance, and utilization of graphics based image files.Skill in providing superior customer service to external and internal customers.Skill in basic record keeping and general office procedures.Skill in human relations to convey common information to the general public.Skill in reviewing, checking, preparing, and maintaining written and computer files.Ability to learn and adapt to changes in computer software and technology.Ability to understand and carry out detailed oral and written directions.Ability to establish and maintain cooperative and effective working relationships with the general public and co-workers.Ability to effectively communicate both orally and in writing.Ability to work flexible hours.Ability to work independently, use sound judgment and meet deadlines.Ability to provide accurate reports.Ability to exercise excellent work ethics in the performance of records management.Ability to maintain privileged confidential records information in the course of employment and thereafter.Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.Minimum Qualifications:Associates Degree in Records Management and two years' work experience in records management, or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.Licenses, Certifications, Special Requirements:Must type 20 WPM.Must demonstrate seventy percent proficiency in grammar, spelling and math.Upon recommendation for hire, a criminal background check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.
Tohono O'odham Nation
Sells, Arizona
Job Description Job Description The position is located in Sells, AZ.Position SummaryThe primary purpose of the Nutrition Specialist is to perform the eligibility certification, provide nutrition and health assessments, select appropriate food packages, and individual education of general nutrition topics. This role also includes breastfeeding promotion and support that is responsive to the identified needs/interests of each participant, identifying the need for individual care plans, referral of participants to other health and social services and provides appropriate follow up to referrals. The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures, and unusual situations are referred to a supervisor.Essential Duties and Responsibilities: Sets up at mobile WIC clinic sites throughout the Tohono O'odham Nation to provide WIC services. Provides nutrition and health assessments that include taking height, weight and hemoglobin samples. Documents assessment information, food package assignment, nutrition counseling and other information for each client and refers high risk clients to the Registered Dietitian. Promotes and supports breastfeeding as the norm for infant feeding and provides breastfeeding information while addressing concerns/issues within scope of practice. Refers to Lactation Consultant as needed. Assesses each client's nutrition status and provides nutrition counseling that addresses the client's needs using a participant centered method.Read and become familiar with all approved nutrition education handouts.Assess growth and weight gain; accurately explains to clients in a way that is easily understood. Determines client eligibility and certifies/re-certifies clients as needed.Refers to health/or social service providers as needed.Assists in planning, outreach and participates in community health fairs, activities, and community presentations; sets up and takes down tables, chairs and computer stations and conducts food preparation demonstrations.Maintains accurate documentation and statistical reports on activities; enters data for each client; documents client charts and keeps accurate records.Make referrals to other agencies as needed.Travels to remote areas to provide services to individuals.Maintains professional knowledge by attending seminars, educational workshops, classes and conferences; conferring with representatives of contracting agencies and related organizations.Performs other job-related duties as assigned and contributes to a team effortKnowledge, Skills, and Abilities:Knowledge of the Tohono O'odham culture, customs, and traditions.Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of USDA food guidelines and requirements.Knowledge of nutritional principles, diet, food selection, and economics.Knowledge of safe and sanitary food preparation and storage.Knowledge of computers and computer software, internet and computer data entry.Knowledge in Stars Manual, Breastfeeding Kardex Manual and breast pump equipment.Skill in interacting with clients to effectively educate them on nutrition.Skill in developing culturally appropriate teaching materials.Skill in public speaking and communication methods and techniques.Skill in operating a variety of office equipment, including personal computers, telephone, and calculators.Skill in providing superior customer service for both internal and external customers.Skill in operating various word-processing, spreadsheets, and database software programs.Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.Ability to communicate efficiently and effectively both verbally and in writing.Ability to establish and maintain positive and effective working relationships with other employees and the general public.Ability to motivate others. Ability to maintain privileged confidential information. Ability to work independently and meet strict timelines.Ability to work extended hours and various work schedules.Ability to create and present effective speeches and presentations.Ability to exercise independent judgement.Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.Minimum Qualifications:Associate 's Degree in Health Education, Nutrition or closely related field and two years' work experience in a nutrition counseling or a health educator field; or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.Licenses, Certifications, Special Requirements:Must possess a current Food Handler's card.Must have completed ITCA competency-based training program within sixty (60) days from date of hire.Must be willing to attend required college-level Nutrition courses within two (2) years of hire.Must complete approved Breastfeeding training within six (6) months of hire.Upon recommendation for hire, a criminal background and National FBI check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.
Job Description Job Description The position is located in Sells, AZ.Position SummaryThe primary purpose of the Nutrition Specialist is to perform the eligibility certification, provide nutrition and health assessments, select appropriate food packages, and individual education of general nutrition topics. This role also includes breastfeeding promotion and support that is responsive to the identified needs/interests of each participant, identifying the need for individual care plans, referral of participants to other health and social services and provides appropriate follow up to referrals. The work is normally reviewed upon completion, with occasional spot checks while in process, to ensure accuracy, timeliness and conformance to established standards; major work tasks are covered by instructions or procedures, and unusual situations are referred to a supervisor.Essential Duties and Responsibilities: Sets up at mobile WIC clinic sites throughout the Tohono O'odham Nation to provide WIC services. Provides nutrition and health assessments that include taking height, weight and hemoglobin samples. Documents assessment information, food package assignment, nutrition counseling and other information for each client and refers high risk clients to the Registered Dietitian. Promotes and supports breastfeeding as the norm for infant feeding and provides breastfeeding information while addressing concerns/issues within scope of practice. Refers to Lactation Consultant as needed. Assesses each client's nutrition status and provides nutrition counseling that addresses the client's needs using a participant centered method.Read and become familiar with all approved nutrition education handouts.Assess growth and weight gain; accurately explains to clients in a way that is easily understood. Determines client eligibility and certifies/re-certifies clients as needed.Refers to health/or social service providers as needed.Assists in planning, outreach and participates in community health fairs, activities, and community presentations; sets up and takes down tables, chairs and computer stations and conducts food preparation demonstrations.Maintains accurate documentation and statistical reports on activities; enters data for each client; documents client charts and keeps accurate records.Make referrals to other agencies as needed.Travels to remote areas to provide services to individuals.Maintains professional knowledge by attending seminars, educational workshops, classes and conferences; conferring with representatives of contracting agencies and related organizations.Performs other job-related duties as assigned and contributes to a team effortKnowledge, Skills, and Abilities:Knowledge of the Tohono O'odham culture, customs, and traditions.Knowledge of applicable federal, state, tribal laws, regulations and requirements. Knowledge of USDA food guidelines and requirements.Knowledge of nutritional principles, diet, food selection, and economics.Knowledge of safe and sanitary food preparation and storage.Knowledge of computers and computer software, internet and computer data entry.Knowledge in Stars Manual, Breastfeeding Kardex Manual and breast pump equipment.Skill in interacting with clients to effectively educate them on nutrition.Skill in developing culturally appropriate teaching materials.Skill in public speaking and communication methods and techniques.Skill in operating a variety of office equipment, including personal computers, telephone, and calculators.Skill in providing superior customer service for both internal and external customers.Skill in operating various word-processing, spreadsheets, and database software programs.Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.Ability to communicate efficiently and effectively both verbally and in writing.Ability to establish and maintain positive and effective working relationships with other employees and the general public.Ability to motivate others. Ability to maintain privileged confidential information. Ability to work independently and meet strict timelines.Ability to work extended hours and various work schedules.Ability to create and present effective speeches and presentations.Ability to exercise independent judgement.Ability to travel within the interior/exterior boundaries of the Tohono O'odham Nation.Minimum Qualifications:Associate 's Degree in Health Education, Nutrition or closely related field and two years' work experience in a nutrition counseling or a health educator field; or an equivalent combination of training, education, and work experience which demonstrates the ability to perform the duties of this position.Licenses, Certifications, Special Requirements:Must possess a current Food Handler's card.Must have completed ITCA competency-based training program within sixty (60) days from date of hire.Must be willing to attend required college-level Nutrition courses within two (2) years of hire.Must complete approved Breastfeeding training within six (6) months of hire.Upon recommendation for hire, a criminal background and National FBI check is required to determine suitability for hire, including a 39-month Motor Vehicle Record.May require possessing and maintaining a valid driver's license, (no DUIs or major traffic citations within the last three years).If required, must meet the Tohono O'odham Nation tribal employer's insurance requirements to receive a driver's permit to operate program vehicles.Based on the department's needs, incumbents may be required to demonstrate fluency in both the Tohono O'odham Language and English as a condition of employment.