ARC Document Solutions

ARC Document Solutions seeks an Assistant Estimator & Project Coordinator to support the Printing Media team within our Project Management & Coordination department. You will assist with estimating digital print jobs, preparing bids, tracking project costs, and coordinating schedules to ensure accurate, timely delivery of document solutions for AEC and business clients. Working closely with sales, production, and customer service, you'll review specifications, gather pricing, update project documentation, and monitor job status through completion. This role fits detail-oriented professionals who excel at multitasking, communication, and using print and workflow software in a fast-paced, customer-focused environment. Responsibilities Assist in preparing accurate estimates for digital printing, reprographics, and related services Review project specifications, drawings, and customer requirements to scope work Gather vendor and internal pricing, materials, and labor data for bids and quotes Create and maintain project schedules, job tickets, and production instructions Coordinate with sales, production, and customer service to ensure on-time delivery Track project costs, updates, and change orders; maintain accurate records Use MIS/ERP or print management systems to enter, update, and report job data Communicate proactively with internal teams about project status and risks Support quality checks on printed materials and document sets before release Contribute to process improvements and documentation within project workflows Required Skills Print estimating (digital, large format, reprographics) Project coordination and scheduling Reading and interpreting construction documents and specifications Cost tracking and basic job costing Use of print/MIS or ERP systems (e.g., print management software) Advanced Excel and general MS Office skills CRM or order-entry systems usage File preparation basics (PDF, print-ready files) Documentation and reporting skills Professional written and verbal communication