Vendor Direct Solutions, LLC

Job DescriptionJob Description Vendor Direct Solutions is a market leader in law firm and organization information management consulting and outsourcing. We are currently looking for an experienced full-time Digital Document Specialist to work at an established client law firm in Palo Alto, CA. A Digital Services Coordinator manages, implements, and supports an organization's digital platforms, content, and technology infrastructure. Key duties include creating/updating websites, managing digital media, providing technical support, analyzing metrics, and coordinating digital campaigns or projects to enhance engagement and operational efficiency. Job Responsibilities: - Work with client teams to identify their needs and deploy digital technologies. - Create and maintain websites, create/update digital signage, and manage content calendars across various platforms for firm events, facilities functions and office safety. - Implement social media strategies, create digital marketing campaigns, and produce web-based graphics or videos. - Creates the RSVP's for events and QR codes for products used during events. - Meet regularly with digital team and key client contacts. - Maintain vendor websites for ordering T-shirts and other promotional items. - Creating name badges/access cards for client staff and events. - Creating printed signage and posters. - Electronic imaging and printing. - Scanning and converting documents. - Ensures convenience copiers are working properly, checking for quality via daily inspections. - Loading copy machines with paper and toner as needed; clears paper jams and informs technicians of specific problems. - Maintains records for management reports and inventories of supplies needed. - May perform filing duties in conjunction with specific customer requests. - Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration. - Handling sensitive and confidential information. The job duties listed above are not an exhaustive list of every task the candidate will perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties. Qualifications: - High school diploma or equivalent; some college preferred. - Minimum (2) years office services experience in a legal environment. - Exceptional customer service skills. - Excellent communication skills, both verbal and written. - Experience with graphic design software - Photoshop, Canva, Adobe Pro, PDF Conversion. - Experience in using reprographics equipment, including models for color and black & white copies - specifically electronic imaging and printing. - Experience with Microsoft Windows Operating Systems and Applications. Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.

Job DescriptionJob Description Vendor Direct Solutions is a market leader in law firm and organization information management consulting and outsourcing. We are currently looking for an experienced full-time Digital Document Specialist to work at an established client law firm in Palo Alto, CA. A Digital Services Coordinator manages, implements, and supports an organization's digital platforms, content, and technology infrastructure. Key duties include creating/updating websites, managing digital media, providing technical support, analyzing metrics, and coordinating digital campaigns or projects to enhance engagement and operational efficiency. Job Responsibilities: - Work with client teams to identify their needs and deploy digital technologies. - Create and maintain websites, create/update digital signage, and manage content calendars across various platforms for firm events, facilities functions and office safety. - Implement social media strategies, create digital marketing campaigns, and produce web-based graphics or videos. - Creates the RSVP's for events and QR codes for products used during events. - Meet regularly with digital team and key client contacts. - Maintain vendor websites for ordering T-shirts and other promotional items. - Creating name badges/access cards for client staff and events. - Creating printed signage and posters. - Electronic imaging and printing. - Scanning and converting documents. - Ensures convenience copiers are working properly, checking for quality via daily inspections. - Loading copy machines with paper and toner as needed; clears paper jams and informs technicians of specific problems. - Maintains records for management reports and inventories of supplies needed. - May perform filing duties in conjunction with specific customer requests. - Work cooperatively with various levels of legal assistants, paralegals, attorneys, partners, managing partners, and administration. - Handling sensitive and confidential information. The job duties listed above are not an exhaustive list of every task the candidate will perform, but are intended to provide a representative summary of the major duties and responsibilities. Candidates may be required to perform additional, position-specific duties. Qualifications: - High school diploma or equivalent; some college preferred. - Minimum (2) years office services experience in a legal environment. - Exceptional customer service skills. - Excellent communication skills, both verbal and written. - Experience with graphic design software - Photoshop, Canva, Adobe Pro, PDF Conversion. - Experience in using reprographics equipment, including models for color and black & white copies - specifically electronic imaging and printing. - Experience with Microsoft Windows Operating Systems and Applications. Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.Company DescriptionVendor Direct Solutions, LLC (VDS) is an industry leader in providing on-site and technology solutions for law firms and other professional service providers. Our team is comprised of experts who are skilled in the creation, design, and implementation and management of technology-based document solutions and strategies, from state-of-the-art electronic and file sharing systems to conventional back office support systems. Our on-site solutions include professional management of all or selected segments of a firms records management, office services and IT operations. Our team includes outsourcing experts, records management professionals, senior consultants and directors who have built their careers in the legal and business process management space. VDS also provides flexible on-site management resources and consulting to build Technology Solutions that include Records and Document Management Systems, Enterprise Search Solutions and the development of Intranet dashboards that speed the access to personalized information for end-users.